Opportunity description

WHO is offering recruiting temporary administrative support staff to replenish rosters for its Office in Tunis. Opportunities for longer-term positions may arise.
WHO maintains a roster of candidates willing to accept temporary contracts. Eligibility to the roster and subsequently eligibility for contracts at the G.4 or G.5 level will depend on candidates meeting the minimum requirements for the positions, the terms of references of the assignment and the scores achieved in test and interview. Contract length is dependant upon demand at department level.
Assigned to the work area of the Department, the incumbent provides administrative support to professional staff members.

Contract Duration (Years, Months, Days):

2 years

Duties & responsibilities

The incumbent provides administrative support to staff in one of the work areas of the Department. As appropriate to the level of the position, the duties and responsibilities may include some of all of the following:
- To receive, screen and distribute incoming correspondence, attaching background information or related files as necessary and forwarding to the staff concerned, drawing their attention to specific issues/problems as necessary.
- Using on-line systems, to prepare travel plans and requests, check timetables and costs with in-house travel agent, making flight and hotel reservations, and dealing with other related matters as requested or on own initiative.
- In collaboration with the Team Assistant and/or the Assistant to the Director, to monitor deadlines, reminding staff members of such and ensuring that correspondence and queries are responded to in a timely manner.
- To draft replies to general and administrative correspondence on the basis of instructions or on own initiative, and finalizing such.
- To type, edit for language and grammar, correct and format, in accordance with WHO and departmental styles, technical reports and documents, tabular materials and to assist in preparing presentations.
Education: Essential: G.4: Completion of secondary school education or equivalent. Secretarial training an advantage. G.5: Completion of secondary school education or equivalent complemented by secretarial, commercial or administrative training.
Experience: Essential: Office experience, preferably including some experience in an international organization, and knowledge of its procedures and practices as related to the work: G.4: At least 3 years of relevant practical experience of the above. G.5: At least 5 years of relevant practical experience of the above. Experience in the organization of meetings an advantage.
Use of language skills: Essential: Expert knowledge of English or French with intermediate knowledge of the other language are required. Intermediate knowledge of another UN language would be an asset.

Skills:

G.4: Training in office procedures and in the use of standard office software such as MS Word, Excel, Power Point, and standard internet applications. Training in Oracle-based or other ERP systems an asset.
G.5: Proficiency in the use of standard office software such as MS Word, Excel, Power Point, and standard internet applications. Additional relevant higher education would be an advantage. Training in Oracle-based or other ERP systems an asset.

Job location

Tunisia (Tunis)