Role inBrief:
The Executive Secretary for Agility Logistics Parks is responsible for general secretarial duties which include maintaining the filing system, organizing travel and meeting arrangements, and assisting team members on HR, Finance, and IT related matters
Your Responsibilities
Office Administration
Organize meetings, business unit events and conferences
Manage databases and filing system
Attend senior management meetings
Coordinate external correspondences (Arabic & English), including queries and complaints
Coordinate courier shipments
Proactively connect with team members, suppliers, and clients as required
Maintain stationery and furniture supplies
Manage and budget petty cash for the team
Archive government document related to civil defense and municipality with agility admiration team
Tracking the expiry date for the above license
Tracking the attendance for ALP employee as per agility polices
Team Support
Act as the POC for any HR, Finance,ALP or IT related matter with Kuwait Corp/HR team; this includes keeping employee records up to date (leave, attendance, new requisition), arranging transportation and accommodation bookings and travel requests, and user IDs & emails
Use internal systems (Oracle – Transfora- Prolease, if required) to process various requests on behalf of the team members
Skills
Your Qualifications
High School Diploma required, Associate’s Degree or relevant certification/s preferred
Minimum 3 years relevant experience
Your Proficiencies
Advanced knowledge of Microsoft Office
Communication, negotiation and relationship-building skills
Strong writing skills in Arabic & English
Business math skills
Results oriented – possessing initiative, adaptability, and the ability to lead and make informed decisions
Good understanding and application of confidentiality
Organized, and with good attention to detail<br/><br/>#J-18808-Ljbffr