- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies and managing a records database.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Provide general administrative support.
- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Partner with HR to maintain office policies as necessary
- Responsible for recruiting staff for the office and providing orientation and training to new employees
- Coordinate with IT department on all office equipment
- Allocate tasks and assignments to subordinates and monitor their performance
- Perform review and analysis of special projects and keep the management properly informed
- Design and implement office policies and procedures
- Prepare operational reports and schedules to ensure efficiency