Administrative Assistant

Tunisia

Our client is an innovative company in the aerospace industry, seeking a proactive and organized Administrative Assistant to support executives with calendar management, travel coordination, and administrative tasks. The ideal candidate will have strong communication skills, be highly organized, and possess a background in operations or administrative support.


Location:


Fully-Remote (Work from Home), 9 AM - 5 PM EST.


Key Responsibilities:


  • Calendar Management: Manage and maintain executives' calendars, scheduling meetings, and coordinating with internal and external stakeholders.


  • Email & Communication Support (Nice to Have): Assist with responding to emails, handling follow-up communication, and ensuring timely responses.


  • Travel Coordination: Handle all aspects of team travel, including booking flights, hotels, and other accommodations, ensuring seamless travel arrangements.


  • Data Entry & Bookkeeping: Perform data entry tasks using spreadsheets, with light bookkeeping responsibilities to assist the finance team.


  • CRM Management: Support the team with CRM-related tasks and data tracking.


  • Operational Support: Provide general operational support to the team, ensuring all tasks are completed efficiently and accurately.


  • Administrative Support: Assist with other administrative duties as required, such as organizing documents, scheduling, and follow-up tasks.


What Success Looks Like:


  • Efficient Calendar Management: Seamless management of executive calendars, ensuring meetings are scheduled, conflicts are resolved, and time is optimized.


  • Proactive Communication: Timely email responses and follow-up communication, keeping all parties informed and aligned.


  • Smooth Travel Arrangements: Coordinated travel bookings for the team with no disruptions, ensuring all logistics are handled efficiently.


  • Accurate Data Entry: Maintain accurate data records and provide light bookkeeping support to assist the finance team.


  • Organized CRM Support: Effectively manage CRM tasks, ensuring that all customer and business data is up to date.


Qualifications:


  • Experience: 2+ years of experience in an administrative or operational role, preferably with experience in calendar management, travel coordination, and data entry.


  • Operational Background: A background in operations is highly preferred.


  • CRM Skills: Experience with CRM systems (Zoho experience is highly preferred but not required).


  • Organizational Skills: Highly organized with excellent time management and multitasking abilities.


  • Communication: Strong written and verbal communication skills in English, with the ability to communicate effectively with internal and external stakeholders.


  • Tech Savvy: Proficient in using spreadsheets, email management tools, and other office software.


Opportunity:


This is an exciting opportunity for an Administrative Assistant to play a key role in supporting the day-to-day operations of a fast-paced team. If you are communicative, organized, and looking to make an impact, we encourage you to apply!


Application Process:To be considered for this role these steps need to be followed:
  • Fill in the application form


  • Record a video showcasing your skill sets


Post date: Today
Publisher: Bayt
Post date: Today
Publisher: Bayt