Job description
Job :
Reporting to the Supply Manager, you will be responsible for monitoring and ensuring the availability and conformity of stock compared to fuel and LPG management standards, and you will comply with regulations regarding safety stock and customs regulations.
Main tasks
• Prepare and validate sales forecasts over 12 rolling months with the Commercial Departments
• Prepare and validate sales forecasts etc…
• Ensure the proper use/disposal of residual sales forecasts
• Analyze the reliability of sales forecasts and issue the sales forecast reliability indicator
• Lead monthly sales forecast monitoring meetings involving operations and commercial departments
• Perform recurring IT extractions: sales by item, stock valuation, …
• Calculate monthly fuel supply needs
• Prepare and plan fuel orders and attend scheduling meetings with the national planner
• Ensure supplies by monitoring ship movements and SOTRAPIL schedules
• Guarantee needs for tool stocks and safety stocks, and monitor supply budgets
• Propose adequate solutions in case of problems (shortages, scarcity, or others…)
• Monitor key performance indicators: service rate, stock level, propose and implement action plans in case of deviations
• Analyze shortage risks, seek solutions with sales, the Transport department, and the Supply Manager
• Analyze logistics flows using various dashboards and propose supply chain optimization actions (supply, sites, transport)
• Create and update logistics and financial dashboards
• Complete the documentation/procedures for the various SCM steering processes
• Provide support for crisis management.
• Prepare and follow up on DGH files (decisions and authorizations for Safety Stock transfer, capacity rental, general submissions, safety bonus, etc.) with the Directorate General of Hydrocarbons to comply with current regulations
• Prepare and follow up on administrative files (capacity rental, storage, etc…) with various administrations and service providers (DGH, OMMP, STIR, TANKMED, etc…)
• Control and validate supplier invoices: STIR, SOTRAPIL, Competitors….
• Enter monthly orders for various white products by Site, updating prices in the system
• Monitor and archive supply contracts and manage their renewal upon expiration
• Centralize and enter physical inventories of remote depots
• Establish monthly material balances
• Produce monthly reports on petroleum product stock variances, control variances identified after material balances, and alert relevant personnel for correction
• Occasionally provide replacement for Supply entity personnel according to the organization defined by the Supply Manager
Required profile :
• Engineer in Industrial Engineering, Supply Chain, or Logistics
• 1 to 2 years of experience in Supply & Logistics
• Advanced Excel and Power BI (essential)
• ERP (SAP)
• Supply Reporting and KPIs
• Knowledge of the country's context and regulations regarding fuel supply
• Organization, anticipation, responsiveness, and stress management
• Listening, communication, availability, and interpersonal skills
• Dynamism, rigor, initiative, and adaptability
• Cross-functional coordination, analytical and synthesis skills