Procurement Admin Support:
- Manage onboarding process for new vendors as per Air Products procedure.
- Ensure regional approved vendor and contractor list is always updated.
- Manage regional contracts administration.
- Responsible for regular updates of procurement reports such as Non-conformance, SSJ etc. while ensuring AP procedure is followed.
- Create and update procurement reports such as spend, savings, KPIs etc.
- Manage Procurement site.
- Issue RFQs and evaluate proposals as and when needed.
- Supports buyers during their leave.
- Manage office on a daily basis and perform a variety of administrative and clerical tasks.
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen and forward incoming phone calls.
- Ensure office area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
- Provide basic and accurate information in-person and via phone/email.
- Receive, sort and distribute daily mail/deliveries.
- Update calendars and schedule meetings.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Skills
Receptionist and Admin Assistant