Job Description

Roles & Responsibilities

The holder of this position works closely with the Network Director and collaborates with the rest of the Network Directorate staff.

Activities

• Serve as an interface between all Directorates.
• Assistance to the Director and coordination with other members of the Network Directorate.
• Administration / Finance:
• Establish Network BCs and ensure their processing until invoicing and supplier payment.
• Establish letters, memos...
• Receive telephone calls and filter them.
• Reception, Dispatching, filing, and processing of mail, invoices, Client files, Supplier files, memos...
• Maintain a follow-up of the DR's mail from reception to closure.
• Set up and follow an action plan for tasks to be performed by each member of the Network Directorate.
• Assists the Network Directorate (schedule management, travel organization, communication, meeting preparation, reception, seminar organization...).
• Credit management and DMA.
• HR:
• Management of leave / mission orders / expense reports for the DR.
• Follow-up of mileage relative to monthly card consumption for all itinerant employees of the Network Directorate...
• Interim:
• Network back office in case of absence, customer service & ADV if needed.
• Monitoring of network activities, reporting, and transverse coordination:
• Ensure KPI updates and follow-up of action plans related to training and customer service activities.
• Guarantee the administrative follow-up of network training (reservations, orders, archiving).
• Prepare periodic reports for the Network Director.
• Produce summaries for network meetings and follow up on the implementation of action plans.
• Animate transversal cooperation between the teams of the Network Directorate by ensuring the coordination of common subjects, the fluid circulation of information, the follow-up of transverse actions, and the alignment of stakeholders on network objectives and priorities.
• Coordinate transverse subjects by ensuring the interface between teams and the follow-up of actions.
• Ensure structured filing and archiving of documents and reports related to network activities.

Desired Candidate Profile

Degree in management: commercial, finance, or equivalent. Previous experience in a similar role is highly desirable.

Mastery of IT tools.

Demonstrate good organization.

Be able to work in a team.