Job Summary:
Provides employee and Human Resources staff support in several functional areas including recruitment, employee relations, benefits administration, HRIS and training & development. Inputs employee personal data into human resources information system (HRIS) database and generates reports as needed for HR staff. Serves as point of contact for employees with questions related to their personal employee information. Processes various forms related to documenting human resources activities such as new employees, change-of-status, performance evaluations, benefits, terminations, etc. Conducts new employee orientations and may handle or facilitate employee exit interviews. Prepares special reports using HRIS data that may include COBRA, OSHA, EEO and headcount. Coordinates interviews and maintains Immigration and Mobility Management processes.
Accountabilities:
Provides administrative support to the HR team in multiple areas (e.g HRIS, compensation, benefits, recruiting, and training & development) to include interview scheduling, orientation packet coordination, data tracking, Immigration and Mobility Management processes, and respond to standard employee inquiries.
Serves as back-up point of contact for employees with HR-related questions.
Responds to Employee Service Center (ESC) requests.
Processes forms and system updates related to new hires, change-of- status, performance evaluations, benefits changes, separations etc.
Ensures employee data in HRIS is accurate.
Conducts new-hire orientation and assist with separation process.
Prepares required reports for benefits, COBRA, OSHA, EEO, AA, and headcount reports.
Run standard reports and create ad-hoc reports for special projects.
Assists with training and development programs as needed.
Recommends improvement or changes in systems, processes or procedures to management.
Performs analysis on assimilation/turnover data; analyses and evaluates data.
Other duties s assigned.
Applied Knowledge and Skills:
Ability to handle oral and written communications independently.
Able to communicate effectively and tactfully with all levels of staff, individuals from diverse cultures, and the public.
Handles sensitive and confidential projects for HR office.
Handles routine administrative projects for HR office.
Has ability to recognize situations that deviate from accepted practice.
Follows specific standards and procedures to resolve; variations must be approved by manager before taking action.
Education:
Master’s degree Diploma in HR, Management, Labor psychology or its International Equivalent
Experience:
0-3 years of experience providing HR or administrative support in an office setting. Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS. Proficiency with Payroll systems is a plus.
Vocational or specialized training.
Prior work experience in a non-governmental organization (NGO).
Travel Requirements:
Less than 10%
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employerwhereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding:FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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